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Hobbits Hole SE London Roleplaying Club Committee Meeting Notes and Actions June 2021

By Marco Curran

Good afternoon all,
Less than 2 weeks until we meet up in person. Anyone else excited yet!!?

Please find attached the latest Committee minutes. Going forward these will be send via the website to allow people to view them at their leisure.

Also, please take this email as notice that an SGM will be held on Discord next Friday to propose and approve some changes to the Constitution. This is a simple change that is simply adding a new Online member option. Following the success of our online community, some of those who will be unable to come to the hall due to living further away have asked about becoming club members. Below is how the start of the Members section of the Constitution currently reads and the areas in red are the proposed changes:

Members

All Members are expected to:
  • Pay their fees on time
  • Abide by the club’s constitution
  • Notify the Committee of any extended absences (eg. skipping a rotation)

In-hall Members have the right to:
  • Vote in the AGM/SGM
  • Put themselves forward as a member of the Committee
  • Run a game in-hall or online (GM/DM)

Online Members have the right to:
  • Vote in the AGM/SGM
  • Run a game online (GM/DM)

This information will be shared on Discord as well with the option for people to vote in advance of the evening in case they are unavailable. If anyone has any questions, concerns or suggestions regarding this change then please let us know!


Hope this makes sense to you all and thanks to you all for your support.

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